Jobs At SBWCN

Compensation:​ $22 - $34.00 per hour commensurate with experience

Job Type:​  Non-exempt, full-time

Location: SBWCN Wildlife Care Facility – Goleta, CA

Reports to:​  Executive Director

Work authorization: United States (Required)

Santa Barbara Wildlife Care Network (SBWCN) is a leading nonprofit in Santa Barbara County dedicated to the rescue, rehabilitation, and release of orphaned, injured, sick, and oiled wildlife. We are looking for an outgoing, positive, and detail-oriented person who wants to join a team of professionals responsible for maintaining and enhancing relationships with employees, donors, community members, and volunteers along with securing financial resources in support of the mission of the organization.

Essential Duties

The administrative assistant is a full and vital member of the administrative team and therefore works closely with the Executive Director, Partnership Director, Accounting professionals, Treasurer, and all other members of the leadership team. 

General

• Maintain electronic and physical filing systems.
• Ordering of supplies as needed
• Serve as point of contact for general inquiries
• Answering the SBWCN HELPline as needed
• Receiving, opening, sorting, and distributing mail
• Organize, prioritize, and coordinate multiple projects with the ability to meet deadlines 
• Draft, edit, and distribute correspondence, reports, and other documents, ensuring the accuracy of finished work 
• Maintain complete and accurate records (minutes, correspondence, and reports) and ensure all Development information is appropriately organized and filed
• Communicate clearly and effectively 
• Ensure timely progress on projects for the Executive Director, Partnership Director, Accounting, and Treasurer with reminders, deadlines and other important dates
• Anticipate administrative needs and proactively resolve issues.
• Other duties as assigned

Accounting and Payroll

• Manage deposits and accounts payable weekly
• Work with Treasurer to Manage monthly, quarterly, and annual close processes, including journal entries, account reconciliations, and financial reporting
• Oversee general ledger maintenance, chart of accounts administration, and preparation of financial statements.
• Perform account analyses, budget-to-actual reporting, and financial variance analyses on a monthly and quarterly basis for development and corporate divisions.
• Ensure compliance with GAAP, organizational policies, and regulatory funding guidelines.
• Oversee accounting for grants and restricted funds, including compliance and reporting requirements
• Maintain financial records and all grant funding agreement documentation.
• Coordinate and support annual audits, tax preparation, Form 1099 reporting, and compliance reviews.
• Assist with cash management, forecasting, payroll, accounts payable, accounts receivable, and treasury functions as needed.
• Maintain financial systems, internal controls, and accounting policies, while supporting process improvements and operational efficiencies.
• Reviewing monthly internal financial reports
• Recordkeeping for grants use of restricted funds and tracking restricted and unrestricted funds in general
• Maintaining fixed asset register and depreciation schedule
• Assist in Management of donor database (Bloomerang) and maintain up-to-date donor records
• Perform monthly reconciliations between donor CRM (Bloomerang) and Quickbooks
• Process donor solicitations - daily individual donor gifts and acknowledgements (receipts and thank you letters)
• Assisting with year-end audit 
• Process requests for reimbursement, payment, and journal entries 
• Lead Payroll Processing
• Manage semi-monthly payroll, including timesheet review, discrepancy resolution, and coordination with staff and supervisors.
• Stay current with payroll best practices by attending relevant trainings and workshops
• Other duties as assigned

Environment:

While performing the duties of this job at SBWCN the employee will be exposed to different odors, noise, temperatures, various chemicals, and hazardous materials (such as petroleum based products). Exposure to zoonotic disease is possible whenever working near and with wildlife. 

Must have a positive attitude, be willing to adapt to new situations and changing case loads, and possess an ongoing curiosity for learning new skills.  Must display good judgment, discretion, and application of common sense. 

Ability to work occasional evenings and weekends

Skills and Qualifications:

Bachelor’s degree and a minimum of one (1) year of experience supporting an executive; or one (1) year working in development or philanthropy for a non-profit organization; or three (3) years working in an administrative role, preferably in an office environment supporting non profit organizations

Ability to read, write, comprehend, and apply detailed protocols. 

Ability to maintain confidentiality

Possesses strong administrative, organizational, and office management skills

Possesses excellent written and verbal communication skills

Ability to draft, edit, and proofread documents

Ability to relate positively to donors, staff, volunteers, and the public with grace, professionalism, and efficiency

Ability to coordinate projects and demonstrate initiative, proactively solving or escalating problems using good judgment and without close supervision

Ability to perform tasks accurately and in a timely manner with close attention to detail.

Effectively communicate information on both an individual basis and group situations and have excellent interpersonal skills for interactions with volunteers, other employees, governing agencies, outside members of the public, and other rehabilitation centers.

Degree in accounting or related field; commensurate experience will be considered. Non-profit accounting experience preferred

Two years working experience with Quickbooks Online and Excel

Knowledge of accounting principles: GAAP, nonprofit accounting, compliance requirements and best practices

Strong written and verbal communication skills, detail-oriented 

Competent interpersonal, analytical, problem solving, troubleshooting and organizational skills with the ability to handle multiple projects and effectively manage time

Ability to be flexible to meet the needs of various departments

Environmental Conditions: 

ALL SBWCN Employees can be exposed to moving parts, zoonotic diseases, aggressive/feral animals, toxic/caustic chemicals, and radiography equipment.

Ability to lift and move items up to 25lbs.

Must be able to stand and walk for extended periods of time. 

Must be able to crouch, crawl, climb, stoop, bend, twist, and kneel.

To apply: Please send 1) cover letter, 2)  resume, and 3) three references to Ariana Katovich (Executive Director) at ariana@sbwcn.org.

Title: Animal Care Assistant

Salary: $17/hr

Job Type: Full Time (Non Exempt)  and Part time (Non Exempt) positions available

Location: Goleta, California

Reports to: Director of Rehabilitation

Work Authorization: United States

Contact: Britt Rickman, Director of Rehabilitation: britt@sbwcn.org

Summary:

Under the direction of the Rehabilitation Director, the Animal Care Assistant coordinates the daily rehabilitation needs of patients in care, helps direct volunteers and interns, and helps maintain a clean and safe environment all while upholding Santa Barbara Wildlife Care Networks mission statement and policies. 

Essential Duties:

Works as a team member with staff, interns, and volunteers to respond to all public questions and concerns regarding species identification, injured/orphaned wildlife, etc. This includes answering the Wildlife Care Center phone and logging calls received, and referring callers to other local agencies as appropriate.

Maintains the cleanliness and organization of all things at the Wildlife Center so that the center is kept spotlessly clean and sanitary to meet the standards for an animal hospital. This includes, but is not limited to, sterilization of equipment, upkeep of the kitchen, laundry, bathroom, and removal of trash and recycling all on a daily basis. 

Keeping all sections of the grounds clean and organized. 

Cleaning crates, net bottoms, pools, etc according to policies and protocols. 

Keeping up with washing dishes and doing laundry.

Sweeping and mopping floors in all rooms/buildings. 

Provides the proper and humane husbandry and handling of all wildlife at the center. 

Maintain high standards of cleanliness in enclosures at all times, demonstrating proper use of cleaning/disinfecting chemicals and equipment. 

Ensure all species are housed appropriately and in accordance with the standards of care. 

Demonstrate the ability to safely and properly handle and restrain a variety of species. 

Coordinates and supervises the food preparation and feeding schedules for all wildlife at the center to provide adequate nutritional balance and weight maintenance.

Prepare meals for animals according to specified protocols including any specific dietary needs and adhere to the feeding schedule. 

Keep all kitchen spaces clean and disinfected.

Properly store and label all foods, including formulas, live insects, etc.

Assists with first aid and after-care treatment to injured and sick wildlife at the center, which include, but are not limited to: properly bathing oil-soaked birds/mammals; immobilizing fractures; fluid therapy; administering medications; special diets; etc. This includes alerting the veterinary care team to medical cases. 

Complete OWCN on-line training.

Responsible for assisting with intake examinations of new arrival animals including performing initial exam, collecting blood samples, calculating/drawing up and administering medications and subcutaneous or intravenous fluids, cleaning and dressing wounds, applying wing and stabilization wraps, WRMD data entry, setting up enclosure, starting feed sheet and any other necessary paperwork for said patient.

Alert veterinary staff of any new issues (i.e. changes in behavior, wounds, etc.)

Other duties as assigned.

Environment:

While performing the duties of this job at SBWCN the animal care assistant will be exposed to different odors, noise, temperatures, various chemicals, and hazardous materials (such as petroleum based products). Exposure to zoonotic disease is possible whenever working with wildlife. 

Animal Care Staff must have a positive attitude, be willing to adapt to new situations and changing case loads, and possess an ongoing curiosity for learning new techniques for the care of animals. Animal Care Staff must display good judgment; application of common sense is critical for the safety and well being of all workers, and the animals in the care of the organization. 

Qualifications:

Ability to read, write, comprehend, and apply detailed animal care protocols. 

Effectively communicate information on both an individual basis and group situations and have excellent interpersonal skills for interactions with volunteers, other employees, governing agencies, outside members of the public, and other rehabilitation centers.

Possess basic mathematical skills with the ability to work with different units of measurement.

Basic computer knowledge. 

Capacity and interest to continuously work on improving animal care skills and developing emergency response capacities.

Familiarity with California wildlife.

Preferred Qualifications:

Past work in a wildlife rehabilitation clinic.

Familiarity with the Incident Command System and Oiled Wildlife Care Network protocols.

Rabies vaccinated or willing to become rabies vaccinated. 

Wildlife rehabilitation skills including rescue and transport, performing physical examinations, patient triage, nutrition plan development, patient housing, and basic medical skills (administering injections, basic wound/fracture management, gavage, fluid therapy, pain management and euthanasia)

Requirements

Employees are exposed to moving parts, zoonotic diseases, aggressive/feral animals, toxic/caustic chemicals, and radiography equipment.

Ability to lift and move items up to 40lbs.

Must be able to stand and walk for extended periods of time. 

Must be able to crouch, crawl, climb, stoop, bend, twist, and kneel.

Must be able to catch/restrain a variety of different animals safely. 

Energy, flexibility, and resilience with an ability to deal with difficult or unforeseen problems, remain calm, and not give up.

Vaccination requirements: Covid 19 and Tetanus. Flu shot may additionally be required due to Highly Pathogenic Avian Influenza. 

Demonstrated ability to learn new technologies.

Positive Attitude

Additional Provisions

In the event of an oil spill, this position may be asked to take on oil spill-related duties outside of general business. In CA oil spills, this position may be put on the OWCN payroll and paid in accordance with OWCN approved rates. This will be done only with prior agreement with the Executive Director and the OWCN and you will be informed of those rates at the time of the spill.

To apply: Please send a copy of your resume, cover letter, and three professional references to:

Britt Rickman

Director of Rehabilitation

britt@sbwcn.org